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Required Documentation

NON-USA

1. Every non-USA operator requesting an initial, unsigned certificate for Logbook of the World must send a copy of his/her Amateur Radio operating authorization in addition to a copy of one other government-issued document indicating his/her identity. Such an additional document might be a driver's license, or the first page of a passport. (Identity documents will be destroyed after certificates are successfully issued.) These documents must be sent via postal mail (to the ARRL HQ address below), not email. Using the postal mail for documenting an operator's primary callsign helps to protect your callsign as well as helping LoTW to authenticate its users.

2. Each non-USA operator, who already has a certificate, may request additional certificates for other callsigns, such as old calls or DXpedition calls, etc. No additional identity documentation is required, but for each additional certificate, the applicant must submit proof of operating authorization unless:

   *The operation takes place under CEPT or IARP conventions, or

   *The operation takes place under an agreement between two or more countries whereby one DOES NOT need to have an additional, written license or operating authority.

   Reciprocal operating authority between two countries, outside of CEPT or other agreements, does not eliminate LoTW's documentation requirement. In cases where old documentation is no longer available, you may contact us for guidance. Identity documentation is not required when the additional request is being signed by an existing certificate.

   If you have already obtained a certificate, and you are required to send documentation (a copy of a license) to LoTW for additional callsigns, it is OK to scan this license and email it to LoTW-help@arrl.org. Remember that you can only email license images for additional certificate requests--not for your first certificate.

USA

3. Each USA operator who has obtained an initial certificate may request additional certificates for other callsigns. No additional documentation is required for additional US callsigns. Certificates for additional, non-US callsigns, such as holiday or DXpedition calls, etc. require proof of operating authorization unless:

   *The operation takes place under CEPT or IARP conventions, or

   *The operation takes place under an agreement between two or more countries whereby one DOES NOT need to have an additional, written license or operating authority.

   Reciprocal operating authority between two countries, outside of CEPT or other agreements, does not eliminate LoTW's documentation requirement. In cases where old documentation is no longer available, you may contact us for guidance. Identity documentation is not required when the additional request is being signed by an existing certificate.

   If you have already obtained a certificate, and you are required to send documentation (a copy of a license) to LoTW for additional callsigns, it is OK to scan this license and email it to LoTW-help@arrl.org. Remember, you can only email license images for additional certificate requests--not for your first certificate.

Additional Requirements

4. In addition to the above, the DXCC Branch in some cases requires documentation in addition to an Amateur Radio license. In these cases, DXCC requires evidence of authorization for landing, and/or proof of transportation and/or entry. A landing permit is generally issued by a government agency, and grants the person or group permission to enter certain areas for purposes including the operation of an Amateur Radio station. Proof of transportation and/or entry may be a statement by a boat captain or aircraft pilot, certifying that the persons involved were transported to the entity in question. When applying for a Logbook of the World certificate, you must supply such information as is shown in the table below. If you have already submitted documentation to DXCC, contact LoTW-help@arrl.org after you submit a request for a certificate.

5. Examples

DXCC Documentation Requirements

The following table shows any additional documentation that is required by the DXCC Branch for some DXCC entities. If the necessary documentation has already been submitted, please contact lotw-help@arrl.org assistance. Note: The information in this table is subject to change without notice.

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