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Required Documentation

NON-USA

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    1. Every non-USA operator requesting an initial, unsigned certificate for Logbook of the World must send a copy of his/her Amateur Radio operating authorization in addition to a copy of one other government-issued document indicating his/her identity. Such an additional document might be a driver's license, or the first page of a passport. (Identity documents will be destroyed after certificates are successfully issued.) These documents must be sent via postal mail (to the ARRL HQ address below), not email. Using the postal mail for documenting an operator's primary callsign helps to protect your callsign as well as helping LoTW to authenticate its users.

    Documentation should be mailed to:

    Logbook Administration
    ARRL
    225 Main Street
    Newington, CT 06111
    USA

    1. Each non-USA operator, who already has a certificate, may request additional certificates for other callsigns, such as old calls or DXpedition calls, etc. No additional identity documentation is required, but for each additional certificate, the applicant must submit proof of operating authorization unless:

      Reciprocal operating authority between two countries, outside of CEPT or other agreements, does not eliminate LoTW's documentation requirement. In cases where old documentation is no longer available, you may contact us for guidance. Identity documentation is not required when the additional request is being signed by an existing certificate.

      If you have already obtained a certificate, and you are required to send documentation (a copy of a license) to LoTW for additional callsigns, it is OK to scan this license and email it to LoTW-help@arrl.org. Remember that you can only email license images for additional certificate requests--not for your first certificate.

    USA

    1. Each USA operator who has obtained an initial certificate may request additional certificates for other callsigns. No additional documentation is required for additional US callsigns. Certificates for additional, non-US callsigns, such as holiday or DXpedition calls, etc. require proof of operating authorization unless:

      Reciprocal operating authority between two countries, outside of CEPT or other agreements, does not eliminate LoTW's documentation requirement. In cases where old documentation is no longer available, you may contact us for guidance. Identity documentation is not required when the additional request is being signed by an existing certificate.

      If you have already obtained a certificate, and you are required to send documentation (a copy of a license) to LoTW for additional callsigns, it is OK to scan this license and email it to LoTW-help@arrl.org. Remember, you can only email license images for additional certificate requests--not for your first certificate.

    Additional Requirements

    1. In addition to the above, the DXCC Branch in some cases requires documentation in addition to an Amateur Radio license. In these cases, DXCC requires evidence of authorization for landing, and/or proof of transportation and/or entry. A landing permit is generally issued by a government agency, and grants the person or group permission to enter certain areas for purposes including the operation of an Amateur Radio station. Proof of transportation and/or entry may be a statement by a boat captain or aircraft pilot, certifying that the persons involved were transported to the entity in question. When applying for a Logbook of the World certificate, you must supply such information as is shown in the table below. If you have already submitted documentation to DXCC, contact LoTW-help@arrl.org after you submit a request for a certificate.

    2. Examples

    CALL

    Documents required for first certificate

    Documents required for a second certificate

    N7NG

    None. Wait for postcard via postal mail

    Not applicable (NA)

    N7NG/VE3

    NA

    None. IARP agreement applies

    F/N7NG

    NA

    None. CEPT agreement applies

    KH5K/N7NG

    NA

    Landing permission. Proof of landing.

    VR2/N7NG

    NA

    Copy of license (may be scanned and emailed)

    ZL0AFZ (N7NG's call in ZL)

    NA

    Copy of license (may be scanned and emailed)

    G9XYZ

    Copy of license and copy of driver's license sent via postal mail to LoTW

    NA

    W9/G9XYZ

    NA

    None. CEPT agreement applies

    FT5W/G9XYZ

    NA

    Copy of license. Landing permission. Proof of landing. (May be scanned and emailed)

    GI9XYZ (G9XYZ in N. Ire)

    NA

    None.

    HB9/NA1AAA

    NA1AAA must have a certificate first

    NA

    3B6RF DXpedition

    QSL manager must have a certificate first

    QSL manager will need to have a certificate. Then, he needs to supply a copy of license and landing permission, and proof of landing. If copies of these documents have previously been sent to ARRL, please contact us at LoTW-help@arrl.org. It may not be necessary to send them again.

    DXCC Documentation Requirements

    The following table shows any additional documentation that is required by the DXCC Branch for some DXCC entities. If the necessary documentation has already been submitted, please contact lotw-help@arrl.org assistance. Note: The information in this table is subject to change without notice.

    DXCC Entity Landing Permit
    Required
    Proof of Entry
    Required
    ABU AIL IS. (DELETED) (2)    
    AFGHANISTAN (3)   YES
    AGALEGA & ST BRANDON ISLANDS (4) YES  
    ALAND ISLAND (5)    
    ALASKA (6)    
    ALBANIA (7)    
    ALDABRA (DELETED) (8) YES YES
    ALGERIA (400)    
    AMERICAN SAMOA (9)    
    AMSTERDAM & ST PAUL ISLAND (10)    
    ANDAMAN & NICOBAR ISLAND (11) YES  
    ANDORRA (203)    
    ANGOLA (401)    
    ANGUILLA (12)    
    ANNOBON (195)    
    ANTARCTICA (13)    
    ANTIGUA & BARBUDA (94)    
    ARGENTINA (100)    
    ARMENIA (14)    
    ARUBA (91)    
    ASCENSION ISLAND (205)    
    ASIATIC RUSSIA (15)    
    AUCKLAND & CAMPBELL ISLAND (16) YES  
    AUSTRAL ISLAND (508)    
    AUSTRALIA (150)    
    AUSTRIA (206)    
    AVES ISLAND (17) YES YES
    AZERBAIJAN (18)    
    AZORES (149)    
    BAHAMAS (60)    
    BAHRAIN (304)    
    BAJO NUEVO (DELETED) (19) YES  
    BAKER HOWLAND ISLAND (20) YES  
    BALEARIC ISLAND (21)    
    BANABA ISLAND (490)    
    BANGLADESH (305)    
    BARBADOS (62)    
    BELARUS (27)    
    BELGIUM (209)    
    BELIZE (66)    
    BENIN (416)    
    BERMUDA (64)    
    BHUTAN (306)    
    BLENHEIM REEF (DELETED) (23)   YES
    BOLIVIA (104)    
    BONAIRE (520)    
    BONAIRE,CURACAO (NETH ANTILLES) (DELETED) (85)    
    BOSNIA-HERZEGOVINA (501)    
    BOTSWANA (402)    
    BOUVET ISLAND (24) YES  
    BRAZIL (108)    
    BRITISH NORTH BORNEO (DELETED) (25)    
    BRITISH SOMALILAND (DELETED) (26)    
    BRITISH VIRGIN ISLAND (65)    
    BRUNEI (345)    
    BULGARIA (212)    
    BURKINA FASO (480)    
    BURUNDI (404)    
    CAMBODIA (312)    
    CAMEROON (406)    
    CANADA (1)    
    CANAL ZONE (DELETED) (28)    
    CANARY ISLANDS (29)    
    CAPE VERDE (409)    
    CAYMAN ISLANDS (69)    
    CELEBE & MOLUCCA IS (DELETED) (30)    
    CENTRAL AFRICAN REPUBLIC (408)    
    CENTRAL KIRIBATI (31)    
    CEUTA & MELILLA (32)    
    CHAD (410)   YES
    CHAGOS ISLAND (33)    
    CHATHAM ISLAND (34)    
    CHESTERFIELD IS. (512) YES  
    CHILE (112)    
    CHINA (318)    
    CHRISTMAS ISLAND (35)    
    CLIPPERTON ISLAND (36) YES  
    COCOS (KEELING) ISLAND (38)    
    COCOS ISLAND (37)    
    COLOMBIA (116)    
    COMORO ISLANDS (DELETED) (39)    
    COMOROS (411)    
    CONWAY REEF (489) YES  
    CORSICA (214)    
    COSTA RICA (308)    
    COTE D'IVOIRE (428)    
    CRETE (40)    
    CROATIA (497)    
    CROZET ISLAND (41)    
    CUBA (70)    
    CURACAO (517)    
    CYPRUS (215)    
    CZECH REPUBLIC (503)    
    CZECHOSLOVAKIA (DELETED) (218)    
    DAMAO, DIU (DELETED) (42)    
    DEM. REP. OF THE CONGO (414)    
    DENMARK (221)    
    DESECHEO ISLAND (43) YES YES
    DESROCHES (DELETED) (44)   YES
    DJIBOUTI (382)    
    DODECANESE (45)    
    DOMINICA (95)    
    DOMINICAN REPUBLIC (72)    
    DPRK (NORTH KOREA) (344)    
    DUCIE ISLAND (513) YES  
    EAST MALAYSIA (46)    
    EASTER ISLAND (47)    
    EASTERN KIRIBATI (48)    
    ECUADOR (120)    
    EGYPT (478)    
    EL SALVADOR (74)    
    ENGLAND (223)    
    EQUATORIAL GUINEA (49)    
    ERITREA (51)    
    ESTONIA (52)    
    ETHIOPIA (53)    
    EUROPEAN RUSSIA (54)    
    FALKLAND ISLANDS (141)    
    FAROE ISLANDS (222)    
    FARQUHAR (DELETED) (55)   YES
    FEDERAL REPUBLIC OF GERMANY (230)    
    FERNANDO DE NORONHA (56)    
    FIJI ISLANDS (176)    
    FINLAND (224)    
    FRANCE (227)    
    FRANZ JOSEF LAND (61)    
    FRENCH EQUATORIAL AFRICA (DELETED) (57)    
    FRENCH GUIANA (63)    
    FRENCH INDIA (DELETED) (67)    
    FRENCH INDO-CHINA (DELETED) (58)    
    FRENCH POLYNESIA (175)    
    FRENCH WEST AFRICA (DELETED) (59)    
    GABON (420)    
    GALAPAGOS ISLANDS (71)    
    GEORGIA (75)    
    GERMAN DEMOCRATIC REPUBLIC (DELETED) (229)    
    GERMANY (DELETED) (81)    
    GEYSER REEF (DELETED) (93)    
    GHANA (424)    
    GIBRALTAR (233)    
    GLORIOSO ISLAND (99) YES  
    GOA (DELETED) (101)    
    GOLD COAST TOGOLAND (DELETED) (102)    
    GREECE (236)    
    GREENLAND (237)    
    GRENADA (77)    
    GUADELOUPE (79)    
    GUAM (103)    
    GUANTANAMO BAY (105)    
    GUATEMALA (76)    
    GUERNSEY (106)    
    GUINEA (107)    
    GUINEA-BISSAU (109)    
    GUYANA (129)    
    HAITI (78)    
    HAWAII (110)    
    HEARD ISLAND (111) YES  
    HONDURAS (80)    
    HONG KONG (321)    
    HUNGARY (239)    
    ICELAND (242)    
    IFNI (DELETED) (113)    
    INDIA (324)    
    INDONESIA (327)    
    IRAN (330)    
    IRAQ (333)    
    IRELAND (245)    
    ISLE OF MAN (114)    
    ISRAEL (336)    
    ITALIAN SOMALILAND (DELETED) (115)    
    ITALY (248)    
    ITU HQ (117)    
    JAMAICA (82)    
    JAN MAYEN (118)    
    JAPAN (339)    
    JAVA (DELETED) (119)    
    JERSEY (122)    
    JOHNSTON ISLAND (123) YES  
    JORDAN (342)    
    JUAN DE NOVA, EUROPA (124) YES  
    JUAN FERNANDEZ ISLAND (125)    
    KALININGRAD (126)    
    KAMARAN ISLANDS (DELETED) (127)    
    KARELO-FINNISH REP (DELETED) (128)    
    KAZAKHSTAN (130)    
    KENYA (430)    
    KERGUELEN ISLAND (131)    
    KERMADEC ISLAND (133) YES  
    KINGMAN REEF (134) YES  
    KURE ISLAND (138) YES  
    KURIA MURIA ISLAND (DELETED) (139)   YES
    KUWAIT (348)    
    KUWAIT/SAUDI ARABIA NEUT. ZONE (DELETED) (68)    
    KYRGYZSTAN (135)    
    LAKSHADWEEP ISLANDS (142)   YES
    LAOS (143)    
    LATVIA (145)    
    LEBANON (354)    
    LESOTHO (432)    
    LIBERIA (434)    
    LIBYA (436)    
    LIECHTENSTEIN (251)    
    LITHUANIA (146)    
    LORD HOWE ISLAND (147)    
    LUXEMBOURG (254)    
    MACAO (152)    
    MACEDONIA (502)    
    MACQUARIE ISLAND (153) YES  
    MADAGASCAR (438)    
    MADEIRA ISLANDS (256)    
    MALAWI (440)    
    MALAYA (DELETED) (155)    
    MALDIVES (159)    
    MALI (442)    
    MALPELO ISLAND (161) YES  
    MALTA (257)    
    MALYJ VYSOTSKIJ ISLAND (DELETED) (151) YES  
    MANCHURIA (DELETED) (164)    
    MARIANA ISLANDS (166)    
    MARKET REEF (167) YES  
    MARQUESAS ISLAND (509)    
    MARSHALL ISLANDS (168)    
    MARTINIQUE (84)    
    MAURITANIA (444)    
    MAURITIUS ISLAND (165)    
    MAYOTTE ISLAND (169)    
    MELLISH REEF (171) YES  
    MEXICO (50)    
    MICRONESIA (173)    
    MIDWAY ISLAND (174)    
    MINAMI TORISHIMA (177)    
    MINERVA REEF (DELETED) (178)    
    MOLDOVA (179)    
    MONACO (260)    
    MONGOLIA (363)    
    MONTENEGRO (514)    
    MONTSERRAT (96)    
    MOROCCO (446)    
    MOUNT ATHOS (180)    
    MOZAMBIQUE (181)    
    MYANMAR (309)   YES
    NAMIBIA (464)    
    NAURU (157)    
    NAVASSA ISLAND (182) YES  
    NEPAL (369)    
    NETHERLANDS (263)    
    NETHERLANDS BORNEO (DELETED) (183)    
    NETHERLANDS N GUINEA (DELETED) (184)    
    NEW CALEDONIA (162)    
    NEW ZEALAND (170)    
    NEWFOUNDLAND LABRADOR (DELETED) (186)    
    NICARAGUA (86)    
    NIGER (187)    
    NIGERIA (450)    
    NIUE (188)    
    NORFOLK ISLAND (189)    
    NORTH COOK ISLANDS (191)   YES
    NORTHERN IRELAND (265)    
    NORWAY (266)    
    OGASAWARA (192)    
    OKINAWA (DELETED) (193)    
    OKINO TORI-SHIMA (DELETED) (194)    
    OMAN (370)    
    PAKISTAN (372)    
    PALAU (22)    
    PALESTINE (510)   YES
    PALESTINE (DELETED) (196)    
    PALMYRA & JARVIS ISLANDS (197) YES  
    PANAMA (88)    
    PAPUA NEW GUINEA (163)    
    PAPUA TERRITORY (DELETED) (198)    
    PARAGUAY (132)    
    PENGUIN ISLANDS (DELETED) (493)    
    PEOPLE'S DEM REP OF YEMEN (DELETED) (243)    
    PERU (136)    
    PETER 1 ISLAND (199) YES  
    PHILIPPINES (375)    
    PITCAIRN ISLAND (172)    
    POLAND (269)    
    PORTUGAL (272)    
    PORTUGUESE TIMOR (DELETED) (200)    
    PRATAS ISLAND (505)    
    PRINCE EDWARD & MARION ISLANDS (201) YES  
    PUERTO RICO (202)    
    QATAR (376)    
    REPUBLIC OF KOREA (137)    
    REPUBLIC OF SOUTH AFRICA (462)    
    REPUBLIC OF SOUTH SUDAN (521)    
    REPUBLIC OF THE CONGO (412)    
    REUNION ISLAND (453)    
    REVILLAGIGEDO (204) YES YES
    RODRIGUEZ ISLAND (207)    
    ROMANIA (275)    
    ROTUMA (460)    
    RUANDA-URUNDI (DELETED) (208)    
    RWANDA (454)    
    SAAR (DELETED) (210)    
    SABA & ST EUSTATIUS (519)    
    SABLE ISLAND (211) YES  
    SAINT BARTHELEMY (516)    
    SAINT HELENA (250)    
    SAINT KITTS & NEVIS (249)    
    SAINT LUCIA (97)    
    SAINT MARTIN (213)    
    SAINT PAUL ISLAND (252) YES  
    SAINT PETER AND PAUL ROCKS (253) YES  
    SAINT PIERRE & MIQUELON (277)    
    SAINT VINCENT (98)    
    SAMOA (190)    
    SAN ANDRES ISLAND (216)    
    SAN FELIX ISLAND (217) YES  
    SAN MARINO (278)    
    SAO TOME & PRINCIPE (219)    
    SARAWAK (DELETED) (220)    
    SARDINIA (225)    
    SAUDI ARABIA (378)    
    SAUDI ARABIA/IRAQ NEUT ZONE (DELETED) (226)    
    SCARBOROUGH REEF (506) YES  
    SCOTLAND (279)    
    SENEGAL (456)    
    SERBIA (296)    
    SERRANA BANK & RONCADOR CAY (DELETED) (228)    
    SEYCHELLES ISLANDS (379)    
    SIERRA LEONE (458)    
    SIKKIM (DELETED) (231)    
    SINGAPORE (381)    
    SINT MAARTEN (518)    
    SINT MAARTEN, SABA, ST EUSTATIUS (DELETED) (255)    
    SLOVAK REPUBLIC (504)    
    SLOVENIA (499)    
    SOLOMON ISLANDS (185)    
    SOMALIA (232)    
    SOUTH COOK ISLANDS (234)    
    SOUTH GEORGIA ISLAND (235) YES  
    SOUTH ORKNEY ISLANDS (238)    
    SOUTH SANDWICH ISLANDS (240) YES YES
    SOUTH SHETLAND ISLANDS (241)    
    SOUTHERN SUDAN (DELETED) (244)    
    SOV MILITARY ORDER OF MALTA (246)    
    SPAIN (281)    
    SPRATLY ISLANDS (247)    
    SRI LANKA (315)    
    SUDAN (466)    
    SUMATRA (DELETED) (258)    
    SURINAME (140)    
    SVALBARD (259)    
    SWAINS ISLAND (515)    
    SWAN ISLAND (DELETED) (261)    
    SWAZILAND (468)    
    SWEDEN (284)    
    SWITZERLAND (287)    
    SYRIA (384)    
    TAIWAN (386)    
    TAJIKISTAN (262)    
    TANGIER (DELETED) (264)    
    TANZANIA (470)    
    TEMOTU PROVINCE (507)    
    TERRITORY OF NEW GUINEA (DELETED) (267)    
    THAILAND (387)    
    THE GAMBIA (422)    
    TIBET (DELETED) (268)    
    TIMOR - LESTE (511)   YES
    TOGO (483)    
    TOKELAU ISLANDS (270)    
    TONGA (160)    
    TRIESTE (DELETED) (271)    
    TRINDADE & MARTIM VAZ ISLANDS (273)    
    TRINIDAD & TOBAGO (90)    
    TRISTAN DA CUNHA & GOUGH IS (274)   YES
    TROMELIN ISLAND (276) YES  
    TUNISIA (474)    
    TURKEY (390)    
    TURKMENISTAN (280)    
    TURKS & CAICOS ISLANDS (89)    
    TUVALU (282)    
    U K BASES ON CYPRUS (283)    
    UGANDA (286)    
    UKRAINE (288)    
    UNITED ARAB EMIRATES (391)    
    UNITED NATIONS HQ (289)    
    UNITED STATES OF AMERICA (291)    
    URUGUAY (144)    
    US VIRGIN ISLANDS (285)    
    UZBEKISTAN (292)    
    VANUATU (158)    
    VATICAN CITY (295)    
    VENEZUELA (148)    
    VIET NAM (293)    
    WAKE ISLAND (297) YES  
    WALES (294)    
    WALLIS & FUTUNA ISLAND (298)    
    WALVIS BAY (DELETED) (488)    
    WEST MALAYSIA (299)    
    WESTERN KIRIBATI (301)    
    WESTERN SAHARA (302)    
    WILLIS ISLAND (303) YES  
    YEMEN (492)    
    YEMEN ARAB REPUBLIC (DELETED) (154)   YES
    ZAMBIA (482)    
    ZANZIBAR (DELETED) (307)    
    ZIMBABWE (452)    

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