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Required Documentation

For Operators Not Licensed in the United States

1. An operator not licensed in the United States requesting an initial Callsign Certificate must provide the following documentation:
  • a copy of his or her Amateur Radio operating authorization
  • a copy of one other government-issued document indicating his or her identity, such as a driver's license or the first page of a passport.

This documentation can either be sent by postal mail to the ARRL, or can be presented in person to an in-country ARRL DXCC Card Checker.

If you choose the postal mail option, place your documentation in an enveloped addressed to

   LoTW Administrator
   ARRL
   225 Main Street
  Newington, CT 06111
   USA

The envelope must be postmarked from your location. When the ARRL receives your documentation, it will send you an email message containing your LoTW Account Password, with your Callsign Certificate attached. The documentation you submitted will be destroyed after your Callsign Certificate is issued.

If you choose the Card Checker option, contact an in-country Card Checker in advance to ask if they are willing to check your docmentation; a list of DXCC Card Checkers is here. The Card Checker will inspect your documents and, if accepted, inform ARRL’s LoTW staff that that your identity and license have been verified. The ARRL will then send you an email message containing your LoTW Account Password, with your Callsign Certificate attached.

2. An operator not licensed in the United States who already has a Callsign Certificate may request additional Callsign Certificates for other callsigns -- such as previous callsigns or DXPedition callsigns -- without submitting a copy of a government-issued document indicating his or her identity. However, proof of Amateur Radio operating authorization must be submitted unless
  • The operation takes place under CEPT or IARP conventions, or
     
  • The operation takes place under an agreement between two or more countries whereby one need not have an additional written license or operating authority.

In cases where documentation of operating authorization is no longer available, send email to LoTW staff via LoTW-help@arrl.org

If you already have a Callsign Certificate, you can scan the document granting you Amateur Radio operating authorization and email it to LoTW-help@arrl.org

Note: Obtaining a Callsign Certificate for a callsign in certain DXCC entities also requires submission of a Landing Permit and/or Proof of Entry.

 

For Operators Licensed in the United States

An operator licensed in the United States who already has a Callsign Certificate may request additional Callsign Certificates for other US callsigns -- e.g. previous callsigns -- without submitting documentation. A request for an additional Callsign Certificate for a station outside the United States -- such as a holiday callsign or DXPedition callsign -- will require submission of Amateur Radio operating authorization unless:

  • The operation takes place under CEPT or IARP conventions, or
     
  • The operation takes place under an agreement between two or more countries whereby one need not have an additional written license or operating authority.

In cases where documentation of operating authorization is no longer available, send email to LoTW staff via LoTW-help@arrl.org 

If you already have a Callsign Certificate, you can scan the document granting you Amateur Radio operating authorization and email it to LoTW-help@arrl.org

Note: Obtaining a Callsign Certificate for a callsign in certain DXCC entities also requires submission of a Landing Permit and/or Proof of Entry.